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Planning a wedding is one of the most thrilling yet financially challenging experiences for couples. Budgeting is essential to ensure your dream day doesn’t turn into a financial nightmare. When choosing a wedding venue in Nashville, being aware of hidden costs is crucial. Our in-house planning team, 828 Planning, has created this comprehensive list post will provide practical tips to help you stay within budget and avoid unwelcome surprises.
Common Hidden Venue Costs Couples Overlook
Hidden costs can quickly add up, transforming your wedding budget. Here are some common hidden venue costs that couples often overlook:
Setup and Cleanup Fees
Many venues charge additional fees for setting up and cleaning up after your event. These costs can be significant, especially if your setup is elaborate. At 14TENN, we include setup and cleanup in our planning packages to ensure a hassle-free experience for our clients.
Service Charges and Gratuities
Service charges and gratuities for staff can significantly inflate your budget. These fees are often not included in the initial quote, leading to unexpected costs. 14TENN is committed to transparency, and includes all service charges upfront.
Overtime Costs
If your celebration runs longer than anticipated, you may incur overtime fees. These charges can add up quickly and are usually billed by the hour. At 14TENN, we offer 24-hour rentals, so you’ll never run out of time to celebrate!
Mandatory Vendors and Restrictions
Some venues require you to use their preferred vendors, which can limit your options and increase costs. At 14TENN, we provide flexibility with allowing you to choose your own vendors to fit your budget and vision.
Venue-Specific Add-Ons That Can Inflate Your Budget
In addition to the hidden costs mentioned above, certain venue-specific add-ons can also increase your expenses:
Furniture Rentals
If the venue does not provide adequate furniture, you may need to rent tables, chairs, and other furnishings, which can be a significant expense. 14TENN includes tables, chairs, and cocktail tables in our venue rental, reducing the need for additional rentals.
Parking and Transportation
Some venues charge for parking or have limited parking options, necessitating transportation services for guests. 14TENN has plenty of complimentary parking to make this easy on you and your guests.
Power, Lighting, and Technology
Additional costs for power, specialized lighting, or AV equipment can increase costs if these items are needed. 14TENN is equipped with both overhead, market lighting, and plenty of natural light.
Bar Packages and Corkage Fees
Bar packages can vary widely in cost, and some venues charge corkage fees if you bring your own alcohol. 14TENN allows you to bring your own alcohol — without a corkage fee. Our bartenders will set up, serve, and clean up, so you don’t have to worry about a thing!
Questions to Ask Your Venue Coordinator
To ensure you’re fully informed about potential hidden costs, here are some essential questions to ask your venue coordinator:
- Are there any additional fees not mentioned in the initial quote? This helps you get a complete picture of all potential costs.
- Is insurance required, and what does it cover? Understanding insurance requirements can help you budget for any necessary coverage.
- Are there restrictions on noise, decor, or setup timelines? Knowing these restrictions can prevent unexpected costs related to compliance.
- Can we bring in outside vendors, and are there associated fees? Clarifying vendor policies can help you avoid extra charges.
Avoiding Hidden Costs: Your Guide to a Stress-Free Wedding
Being aware of hidden costs and asking the right questions can help you avoid unwelcome surprises and stay within budget. At 14TENN and 828 Planning, we are committed to transparency and providing a seamless wedding planning experience.
Contact us today to book your perfect venue in Nashville, and allow us to help you create the wedding of your dreams with complete transparency.
